CURRENT JOB OPENINGS AT VPC

Executive Affairs and Operations Coordinator
Development Coordinator
Mail Program Associate (Cycle Hire)

Executive Affairs and Operations Coordinator

Department: Executive 

Reports to: President-CEO and Executive Vice President

Job Location: Washington, DC

About Us

The Voter Participation Center (VPC) is the nation’s largest non-partisan, non-profit organization dedicated to registering and mobilizing voters from the New American Majority (NAM) – people of color, unmarried women, and young people – who make up the majority of the potential electorate, but have been historically underrepresented in political participation and power. Using direct mail, digital and social media outreach, guided by rigorous data science and experimentation, and working closely with a multitude of partner organizations, VPC connects with millions of voters each year, building the foundation for a more representative democracy. Over the past 20 years, VPC has helped more than 6.1 million people register to vote. VPC is driven by a commitment to constant research, testing, experimentation and evaluation, and thus offers many of the most cost-effective, proven, high-impact programs in the civic engagement field.

The Center for Voter Information (CVI) is VPC’s partner organization. It is a separate but affiliated 501(c)(4) non-profit that works to engage both the NAM and members of the broader electorate who share its values.

VPC-CVI does not sponsor work visas for potential or hired employees under any circumstances.

The Role

VPC and CVI are seeking an Executive Affairs and Operations Coordinator who will provide executive administrative support to the President-CEO and Executive Vice President as well as overall end-to-end administrative support to the organization. In this role, we are looking for someone who is driven to get it right the first time, thinks logically and isn’t afraid to ask questions and is able to act independently while knowing when to ask for guidance or direction. 

The Executive Affairs and Operations Coordinator will collaborate with and manage internal and external senior-level stakeholders to ensure the President-CEO and Executive Vice President’s time is used strategically and the office’s day-to-day operations run efficiently and effectively.

This position will be based in Washington, D.C., where our staff work a hybrid schedule, coming into the office on Tuesdays and Wednesdays.

Primary Responsibilities

Executive Administrative Support:

  • Manage all internal and external scheduling, contact inventory, organization of daily reading, and briefing materials for the President-CEO and Executive Vice President 
  • Facilitates the President-CEO and Executive Vice President’s briefing process, including preparation for events, media appearances, and staff memos
  • Book travel-related requests as needed, prepare travel itineraries, create travel meeting agendas, etc.
  • Manages special projects and takes on additional responsibilities as needed to support the needs of the President-CEO and Executive Vice President.

Office Operations: 

  • Provides overall support for the general office, including making office supplies arrangements, greeting visitors, receiving mail, answering phone calls, and providing general administrative support to our staff 
  • Liaise with facility management staff and other consultants who support the organization’s operations
  • Partner with HR to update and maintain office policies as necessary and assist in the onboarding process for new hires
  • Manage contract process for vendors, consultants, and partners
  • Coordinates closely with other key points of contact for the senior leadership team to ensure alignment in scheduling, calls, and other events
  • Coordinates weekly staff meetings, including working closely with various stakeholders to fulfill technology needs and support room set-up
  • Plan or provide support to in-house or off-site activities like staff gatherings, conferences, speeches, and lunch and learns

Must-Have Skills/Qualifications:

  • 1- 3 years of experience in support of a C-level Executive, government official or multiple stakeholders
  • Consistently execute and manage high-quality work with multiple tasks and deadlines in a fast-paced, ever-changing environment
  • A command and understanding of the following platforms: G-Suite and Zoom
  • A sense of urgency is necessary, paired with the patience and flexibility to understand that not all demands are equal
  • Well-developed interpersonal, verbal, and written communication skills
  • Must be able to communicate information to all levels of the organization effectively
  • Quickly determine which problems and challenges can be resolved independently versus those that require input and efficiency in resolution
  • Experience working with sensitive and confidential information and the ability to exercise professional maturity

Nice-to-Haves:

  • Experience working with issue-oriented organizations, on campaigns or with political committees or nonprofit organizations
  • Experience with Asana (or other project management software), Slack, DocuSign, or Ring Central

Salary and Benefits

The salary range for this position is $52,849.69 – $63,975.94 annually, commensurate with experience. This is a full-time position. Our comprehensive benefits plan includes 100% employer-paid medical, dental, and vision insurance for employees and immediate family members; 100% employer-paid short and long-term disability and life insurance for employees; generous paid time off; professional development stipend; access to a 403(b) retirement plan with a 3% employer match, and more.

How to Apply

Not sure you meet all the qualifications? We encourage you to still apply! To apply, please submit a resume, a brief response on how your skills and experience make you a good fit for this position, and at least three professional references. A cover letter is not required. Interested candidates can APPLY HERE. Applications will be considered on a rolling basis until a successful candidate is identified. However, candidates are strongly encouraged to apply by Monday, May 20, 2024, for early consideration. References are not contacted until you are notified.

VPC-CVI is an Equal Opportunity Employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply. We strongly value the leadership of people of color, LGBTQ individuals, and other traditionally marginalized communities, and encourage candidates from these communities to apply.

We strive to create and maintain a working environment that is inclusive, equitable and welcoming. At VPC-CVI, diversity, equity, and inclusion are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals.


Development Coordinator

Department: Development

Reports to: Vice President of Development

FLSA Status: Exempt / Full-time 

Job Location: Washington, D.C. 

About Us

The Voter Participation Center (VPC) is the nation’s largest non-partisan, non-profit organization dedicated to registering and mobilizing voters from the New American Majority (NAM) – people of color, unmarried women, and young people – who make up the majority of the potential electorate, but have been historically underrepresented in political participation and power. Using direct mail, digital and social media outreach, guided by rigorous data science and experimentation, and working closely with a multitude of partner organizations, VPC connects with millions of voters each year, building the foundation for a more representative democracy. Over the past 20 years, VPC has helped more than 6.1 million people register to vote. VPC is driven by a commitment to constant research, testing, experimentation and evaluation, and thus offers many of the most cost-effective, proven, high-impact programs in the civic engagement field.

The Center for Voter Information (CVI) is VPC’s partner organization. It is a separate but affiliated 501(c)4 non-profit that works to engage both the NAM and members of the broader electorate who share its values.

VPC-CVI does not sponsor work visas for potential or hired employees under any circumstances.

The Role 

VPC and CVI are seeking a Development Coordinator. Reporting to the Vice President of Development, the Development Coordinator will be responsible for development operations activities, including all aspects of database management, the processing and entry of contribution information, routine database auditing, and the databasing of outreach notes. 

This position will be based in Washington, DC, where our staff work a hybrid schedule, coming into the office on Tuesdays and Wednesdays. 

Primary Responsibilities:

  • Serves as the primary manager of the donor database. Conducts audits of existing information and routinely and regularly provides updates
  • Processes incoming contributions, working with the Finance team to accurately code and track incoming donations and database copies. Enters contribution data in the database of record, ensuring accuracy with content, batching, and coding. 
  • Databases donor outreach efforts from meetings, emails, and call time and manages the creation of source codes for the internal database
  • Handles incoming donor inquiries and routes them to the appropriate party
  • Coordinates our donor acknowledgment processes, including running thank you notes and providing lists for personal thank you notes
  • Assists with donor research, including updating bios on current donors and prospecting new funding sources
  • Creates briefing materials and prepares call sheets
  • Responsible for auditing and managing the donor email listserv
  • Other duties as assigned

Must-Have Skills/Qualifications:

  • Incredibly detail-oriented with an aptitude for finding and solving problems
  • Ability to prioritize multiple time-sensitive projects at one time
  • Thrives at working under tight deadlines
  • Previous database and data entry experience
  • Excellent written and verbal communication skills
  • Fluency in Google Suite
  • Fluency with mail merge

Nice-to-Haves:

  • Experience working with issue-oriented organizations, on campaigns or with political committees or nonprofit organizations
  • Previous development administration experience
  • Familiarity with EveryAction and/or NGP VAN
  • Experience with Asana (or other project management softwares) and Slack

Salary and Benefits

The salary range for this position is $52,849.69 – $61,194.38 annually, commensurate with experience. This is a full-time position. This position is exempt under the Fair Labor Standards Act and is not eligible for overtime pay. Our comprehensive benefits plan includes 100% employer-paid medical, dental, and vision insurance for employees and immediate family members; 100% employer-paid short and long-term disability and life insurance for employees; generous paid time off; professional development stipend; access to a 403(b) retirement plan with a 3% employer match, and more.

How to Apply

Not sure you meet all the qualifications? We encourage you to still apply! To apply, please submit a resume, a brief response on how your skills and experience make you a good fit for this position, and at least three professional references. A cover letter is not required. Interested candidates can APPLY HERE. Applications will be considered on a rolling basis until a successful candidate is identified. However, candidates are strongly encouraged to apply by Monday, May 6, 2024, for early consideration. References are not contacted until you are notified.

VPC-CVI is an Equal Opportunity Employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply. We strongly value the leadership of people of color, LGBTQ individuals, and other traditionally marginalized communities, and encourage candidates from these communities to apply.

We strive to create and maintain a working environment that is inclusive, equitable and welcoming. At VPC-CVI, diversity, equity, justice, inclusion and accessibility are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals.


Mail Program Associate (Cycle Hire)

Department: Mail Programs 

Reports to: Deputy Director of Mail Programs 

FLSA Status: Exempt/Full-time/Cycle Hire 

Job Location: Remote

About Us

The Voter Participation Center (VPC) is the nation’s largest non-partisan, non-profit organization dedicated to registering and mobilizing voters from the New American Majority (NAM) – people of color, unmarried women, and young people – who make up the majority of the potential electorate, but have been historically underrepresented in political participation and power. Using direct mail, digital and social media outreach, guided by rigorous data science and experimentation, and working closely with a multitude of partner organizations, VPC connects with millions of voters each year, building the foundation for a more representative democracy. Over the past 20 years, VPC has helped more than 6.1 million people register to vote. VPC is driven by a commitment to constant research, testing, experimentation and evaluation, and thus offers many of the most cost-effective, proven, high-impact programs in the civic engagement field.

The Center for Voter Information (CVI) is VPC’s partner organization. It is a separate but affiliated 501(c)4 non-profit that works to engage both the NAM and members of the broader electorate who share its values.

VPC-CVI does not sponsor work visas for potential or hired employees under any circumstances.

The Role

VPC and CVI are seeking a Mail Program Associate. Reporting to the Deputy Director of Mail Programs, the Associate will support the Mail Department in large-scale Voter Registration, Vote-by-Mail and Get Out the Vote programs for the 2024 election. This role will be responsible for proofreading large-scale mail communication, providing administrative support, and answering questions from recipients of VPC and CVI mail. 

This position is remote. The Mail Program Associate will be required to be onboarded in person at our Washington, D.C. office during their first week of employment.

This is a full-time cycle position with an end date of Friday, November 15, 2024.  

Primary Responsibilities:

  • Researching and recording state-by-state details of polling hours, rules, and locations
  • Proofreading mail materials at all stages for accuracy and consistency
  • Ensuring edits have been correctly implemented by the printer and consulting team
  • Being able to answer phone calls and inquiries in a respectful manner or direct callers to resources
  • Updating and maintaining our internal filing system

Must-Have Skills and Qualifications: 

  • Excellent attention to detail
  • Ability to turn around work quickly and accurately 
  • Thrives working under tight deadlines
  • Familiarity with Google Docs and Excel
  • Broad familiarity with election systems and electoral terminology

Nice-To-Haves:

  • Familiarity with political mail is a plus 
  • Spanish language fluency is a bonus, but not required 

Work Environment:

  • Ability to work occasional nights and weekends up to 20% of the time
  • Travel for this position is generally not required, but remote candidates will be expected to travel to Washington, D.C. for two days of onboarding and training.

Salary and Benefits 

The salary range for this position is $40,000 – $45,000 annually, commensurate with experience. This is a full-time position that ends on Friday, November 15, 2024. This position is exempt under the Fair Labor Standards Act and is not eligible for overtime pay. Our comprehensive benefits plan includes 100% employer-paid health, dental, and vision insurance for employees, spouses, and dependents as well as 100% employer-paid short and long-term disability and life insurance for employees; generous paid time off; access to a retirement plan with 3% employer match, and more.

How to Apply

Not sure you meet all the qualifications? We encourage you to still apply! To apply, please submit a resume, a brief response on why your experience makes you a good fit for this role, and at least three professional references. A cover letter is not required. Interested candidates can APPLY HERE. Applications will be considered on a rolling basis until a successful candidate is identified. Candidates are strongly encouraged to apply by Monday, May 6, 2024, for early consideration. References are not contacted until you are notified. 

VPC-CVI is an Equal Opportunity Employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply. We strongly value the leadership of people of color, LGBTQ individuals, and other traditionally marginalized communities, and encourage candidates from these communities to apply.

We strive to create and maintain a working environment that is inclusive, equitable and welcoming. At VPC-CVI, diversity, equity, justice, inclusion and accessibility are directly aligned with the fundamental belief that people are inherently capable but often lack opportunity. We know that a diverse workforce allows us to see problems in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals.